Information plays a vital role in the business world. An individual’s ability to capture information and report it accurately is a very valuable asset. This information is usually reported in a business report. A well-prepared business report will provide complete and accurate information about an aspect of a company’s operation. The format of a business report may vary from a brief informal report intended for an in-house use to a voluminous formal report intended for public distribution.
This programme English Business Report Writing Skills will help delegates develop good writing and reporting skills. Delegates will also be taught techniques on doing personal proofreading to eliminate errors in their writing.
- Analyse their audience and tailor the content to the audience’s specific needs
- Gather data efficiently and select the relevant information for their readers
- Use best practice in structuring reports
- Choose words that support the message and do not distract the reader
- Assess the best places to use graphics, and choose the right image to support the content in the port
- Select the appropriate format for reports
- Improve and enhance further understanding on English language writing principles
- Write clear and coherent paragraphs
- Write succinctly and clearly
- Edit draft report for maximum impact
A pre-test will be given at the beginning of the training and a post-test at the end of it. This training is filled with useful and applicable content. Delegates will be encouraged to participate for experiential learning to take place. There will be in-session review exercises at the end of every module for reinforcement of concepts and principles learned. All skills learned at the programme are transferable.
Module 1: Clarifying your purpose
- Do you have what it takes? The skills needed to write reports
- Why do you do it?
- What’s the purpose of a business report?
- Why you would not get anywhere without a clear objective
- Setting a clear objective
Module 2: Analysing Your Audience
- Who are you writing for?
- What do the readers want from your report?
- Satisfying mixed readership with multiple requirements.
Module 3: Learning Grammar Without Pain
- Subject and Verb Agreement
- Verb Forms
- Sentences, Fragments and Run-Ons
- Sentence Completers
Module 4: Designing Your Structure
- Structuring before you start writing
- Using mind mapping: Outline View to sequence and structure your material
- How to structure the beginning, middle and end of your report
- Organising your content to achieve your purpose
- How to give bad news
- How to structure the Executive Summary
- Ideas for structuring sections
- Organising your content – are you trying to persuade, inform, explain or discuss?
Module 5: Selecting your information
- Collecting and evaluating information – how to make it easy for people to help you
- Deciding what information is relevant – the payoff for having a clear objective
- Deciding the level of detail to include is easier when you have analysed your audience
Module 6: Developing your style
- Crafting short, simple sentences to increase readability
- Choosing familiar words that make your meaning clear
- Getting rid of the waffle that bores readers
- Putting action in your verbs for direct, concise writing
- Writing in terms your reader can relate to
Module 7: Drafting and laying out your text
- The importance of the right mindset – how to avoid getting sidetracked
- The process – prepare, draft, relax, polish
Module 8: When and how to use graphics
- Why use graphics?
- When to use graphics – pictures, screen shots, diagrams, flow charts, tables, graphs, etc.
- The best places for your graphics, in order of preference
- Things to check when including graphics
Module 9. Editing and proofing your draft
- A top-down approach to improving your text – see it the way your readers do
- Ensuring that you achieve maximum impact – things to check when editing your draft
- Removing commonly confused words, ‘poppycock’, poor punctuation and grammar
- Getting the most out of the spelling and grammar checkers
- Some common punctuation errors and how to avoid them
- Hints on proofreading to help you avoid a red face
- Report polishing checklist – that last once-over to save your sanity